Dealer and institutional purchasing
Labs, universities, integrators and resellers buy differently from hobbyists: a quotation before a purchase order, credit terms rather than a card, and an invoice that survives an audit. All of that is set up here.
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- Research and teaching labs. Universities and institutes buying against a grant or a departmental budget, usually needing a formal quotation first and paying against an invoice afterwards.
- Integrators and service companies. Building survey, inspection or agricultural platforms, buying the same bill of materials repeatedly and needing it in stock.
- Resellers and repair shops. Stocking for a counter or a workshop, on dealer pricing.
- Training organisations. RPTOs and schools running fleets where consumables matter more than one-off parts.
If you are placing one large personal order, you do not need any of this. Order normally and add your GSTIN to your business profile first if you want it on the invoice.
- Volume pricing
- Tiered, by category and quantity
- Payment
- Bank transfer or credit terms
- Credit terms
- Net 15 or Net 30, once approved
- Quotations
- Formal PDF, valid 30 days
- Invoice
- GST invoice with your GSTIN and HSN codes
- Stock
- Reservation against a confirmed order
Credit is extended on the account, not on the person placing the order, so anyone in your organisation with an account on the domain can order against it once it is set up.
- Create an account and fill in the business profile. Registered legal name, GSTIN and billing address, exactly as they appear on your GST registration.
- Email us that you want a business account, with what you build or teach and a rough monthly volume. That is what the tier is set from.
- We verify the GSTIN and come back within two working days with your pricing tier. Credit terms take longer, because they need a reference or two.
- Order normally. Your pricing, payment methods and terms are applied to the account, so there is no separate portal to learn.
Most institutional buying starts with a quotation, because the finance office needs one before a purchase order can be raised. Send us the parts list, or a Build Studio share link, and you get a PDF quotation with your organisation’s details, line-item pricing, HSN codes and the tax split.
Quotations hold their pricing for 30 days. After that we requote, because component pricing moves and we would rather requote than quietly ship at a different figure.
Send your purchase order back referencing the quotation number and we convert it into an order without re-keying anything.
Three things audit departments ask about, answered up front.
- GST invoice. Issued at dispatch with your GSTIN, our GSTIN, HSN per line and the CGST/SGST or IGST split. Details.
- E-way bill. Raised by us for any consignment over ₹50,000, as Rule 138 requires. The GSTIN on the order is the one that appears on it.
- Lithium consignments. Surface transport only, declared to the carrier, packed to the lithium handling requirements. This constrains delivery dates on battery orders and it is worth planning around. Policy.
Flying is still your responsibility
We supply components. Registration on Digital Sky, UINs, airspace clearance, remote pilot licensing and WPC limits on transmitting equipment remain with the operator. We will happily confirm the specifications you need for a submission, but a purchase from us is not a clearance to fly.
Business accounts get a named contact rather than a shared inbox, and fitment questions are answered by someone who has built with the parts. If a part fails in a fleet, tell us the pattern rather than sending them back one at a time: a batch problem is worth finding, and we would rather find it than replace twelve motors individually.
Questions before applying: store@vortexsystem.org, or the contact page. Terms for business accounts are the terms of sale plus whatever is agreed in writing on credit.